It is a test.

ID Card Centre Case Study - Events

ID Card Centre Case Study - Events



Short lead times, high end expectations and last minute changes – all factors which are pretty much a given when it comes to events – whether they be exhibitions, sporting event hospitality or high profile conferences.

When we received our latest brief from a long standing partner in event registration, this was no different...

The Brief

We were asked to produce 650 top quality, full colour name badges for our client who was handling the registration for a very high profile, media conference in Switzerland, for one of the world’s biggest companies.  The delegate list would read like a who’s who of global influencers!  We didn’t need telling how important this job was.

The artwork for the badges was to be supplied by the client and inevitably, due to the nature of the event itself but also the invited delegates, the final data for printing would be provided very last minute.

However we needed to guarantee that we could print and proof the badges and have them delivered to the client in time for them to take them to the event on their flight.

Exhibition Registration


VIP Event PassMedia Event PassExclusive Name Badge

The Solution

None of this is actually out of the ordinary for us and regardless of the job, the client and the attendees all of our bureau jobs are given the VIP treatment.

We only use high quality Fotodek cards, this time in pure white, as they give the best finish and durability.  We also went with slot punched cards so they could be directly attached to the 20mm lanyards we were also supplying, thus removing the need for an additional badgeholder, keeping the look slick and reducing any unnecessary expense or waste.

For the print process we selected re-transfer print using the Magicard Prima – this gives us the ‘over edge’ look which they needed but in a short lead time.  Litho printing actually gives the very best print quality however for the lead time and number of badges required this wasn’t an option.  Re-transfer would still give us the quality we needed and keep within the customers’ budget and timescale.

The supplied artwork was meticulously recreated in our software, ensuring we adhered to their strict brand guidelines, and 4 designs created for the different attendee groups – staff, guests, event crew and press.

As soon as the data was supplied we set to work on the printing and proofing.  All badges and cards that we produce are checked by our team here and any that don’t pass our rigorous quality tests are rejected and printed again.


The Result

The name badges were printed and securely packaged in the exact order that the data was supplied to assist the registration team – knowing they didn’t have to sort the badges the other end was a real time saver!

Inevitably we received some last minute name changes that required same day printing and delivery to ensure they were on the flight with the event team.

All cards were delivered on time and on budget – ready for our happy client to hand over to the event team on site.


“Unprecedented support level!  From me and my clients thank you to the team at ID Card Centre.

Collectively we all produce terrific events!!”

Thanks Barry – we look forward to the next one!


For more information on our bureau service or to talk to us about your

specific requirements please contact us

Email bureau@idcardentre.co.uk        Phone 01604 422422


ID Card Centre Case Study Events


ID Card Centre Events


Nic Posted by Nic

Related Articles

ID Card Centre Bureau Service - We Print Your ID Cards and Name Badges
What is a card printing bureau?  The ID Card Centre bureau is a service that we offer to manage the printing and encoding of ID cards, access control cards, technology cards and name badges on behalf of companies, organisations and individuals.  There are many reasons for needing to use a bureau service such as not owning the correct printing and encoding equipment or not having the time or man power to handle the job in house. There is no job too big or small for the bureau to cope with – we regularly handle print jobs of single cards up to thousands of cards. In fa..
Education Case Study - Moulton College
      Moulton College is one of the top colleges in the country, and a Centre of Excellence for Education and Training for the Natural, Built and Recreational Environment.  A multi campus college, Moulton College is split across 5 sites and offers students a variety of learning options and courses.   The Brief We were approached by Moulton College during the Summer holidays to quote for producing around 3000 student ID cards for the new students starting in September 2015. In addition to being used to identify the stu..
Identity Insight from ID Card Centre March 2016
The ID Card Centre Office ExpansionDue to the rapid expansion of our team and the increasing levels of business we found ourselves with an urgent need for more space, so rather than uproot and move, we embarked on a loft conversion! We now have a whole floor dedicated to our card production bureau, a much bigger stock room as well as additional space in the main office.This has enabled us to expand our bureau offering and add new equipment to our portfolio including the Evolis Avansia, as well as hold more stock to ensure we not only continue to fulfil our orders for next working day delivery ..
ID Card Centre Case Study - Local Councils
Since 2008, ID Card Centre have managed the bus passes for one of the largest local authorities in England.The BriefThis particular Council issue approximately 4000 bus passes per year to local residents.   The passes need to be hard wearing enough to ensure that they last for the full year for those residents that use them on a daily basis.  They also need to be easily identifiable to the bus driver as a valid bus pass, belonging to the correct owner.  The bus drivers must be able to easily and efficiently sell passes on the buses, whilst working as normal on the..
5 products you NEED to take the headache out of event badges!
When you’re in the midst of planning your next event, you need all the help you can get to ensure things run smoothly. Taking the headache out of the event badges is just one way to free you up to concentrate on other things.  So what are the best products for producing event badges?1. Badge printer hireEvents often mean you use a piece of equipment for a short period of time and then it’s packed away. Different events have different requirements, so though a badge printer will work for one occasion, it won’t necessarily meet your needs for the next.  The outlay on buying a different..
What did an A list wedding, a Formula One car and a government test facility all have in common?
Answer:  The need for secrecy and privacy.   The A list wedding had an exclusive magazine deal and couldn’t risk photos being leaked before going to press.   The new Formula One car’s closely guarded new design could not be seen by competitors.   And well, the government work is so closely guarded we can’t mention anything other than it involves the MoD.   So how do you overcome the need for secrecy and privacy in all these stations?  Especially in a time where 71% of the UK population own a smart phone (and 93% own a mobi..
ID Card Centre Case Study - Event Name Badges
Innovative, diverse and in a constant state of change; for the many businesses offering their creative services, the events industry is an exciting and competitive environment.At ID Card Centre we understand that one of the key ingredients to a successful event is paying close attention to the little details, as this is what can set you apart from the competition.We also appreciate the stresses that event organisers are under (I used to be one for over 15 years!) such as tight client budgets, last minute changes to delegate lists and needing to print badges at the very last minute but still ge..
XL Name Badges… when big is simply better
Both event organisers and event attendees appreciate a well-organised name badge system. The pocket-sized ID cards we’re all used to seeing are familiar and reassuring. They help to keep things running smoothly, look professional, and are very easy to use. However, there are events and occasions when that convenient credit card sized version just doesn’t quite do the job. So what’s the solution? Oversized Name Badges At big events such as sports fixtures, concerts, conventions and exhibitions etc., security is undoubtedly a challenge. The crowds are lar..
Sign up to our newsletter and never miss an offer again!

Exclusive money saving offers

The latest product and technology updates relevant to your business

Our ‘Spam Free’ guarantee! (We’ll only send you occasional emails about stuff we know you’ll find useful and you can unsubscribe at any time.)