EntrySign is a smart visitor management system designed to improve security and safeguard the visitor experience.

As an EntrySign Accredited Partner, ID Card Centre can help you choose and implement the right visitor sign in system for your organisation. From schools and healthcare providers to offices, manufacturing facilities and public sector organisations, EntrySign provides a faster, safer and more professional way to manage visitors.

• EntrySign Accredited Partner
• Hardware, software and setup support
• For schools, offices, healthcare and multi-site organisations

Whether you're welcoming visitors, managing contractors or keeping track of staff on site, knowing exactly who is in your building matters. EntrySign replaces paper visitor books with a smart, secure visitor management system that helps organisations improve safeguarding, streamline sign-in processes and maintain accurate real-time records.

A straightforward sign-in process encourages adoption across your organisation, helping to improve security, efficiency and the visitor experience. EntrySign makes signing in and out quick, secure and intuitive, while also providing built-in contractor management, fire evacuation reporting and GDPR-conscious data management.

Before a visitor arrives, EntrySign can automatically send a professional confirmation email containing everything they need for their visit. This can include the date and time of their appointment, directions, a map, a QR code for faster sign-in and any additional information you'd like to share in advance.

When visitors arrive, they can sign themselves in using the touchscreen kiosk. Depending on your requirements, they may simply enter their name, have their photo taken, provide a signature or enter a code from their confirmation email. The process is quick, intuitive and can be tailored to your organisation's sign-in procedures.

Once the sign-in process is complete, EntrySign automatically prints a visitor pass. Passes can be customised to include the visitor's name, photograph, company details or any other information you require. On-screen guidance can also remind visitors how and where their pass should be worn while on site.

As soon as a visitor signs in, an automatic notification is sent to the person they're visiting, letting them know their guest has arrived. The entire process takes just a few moments, reducing reception workloads while creating a professional first impression for every visitor.

For frequent users of the sign in system, such as staff and contractors, they can download the EntrySign app on Android or Apple and sign in directly from their mobile device.

A desktop touchscreen device provides quick and efficient visitor management for pre-booked visitors and contractors and allows staff with fobs and ID cards to log in automatically. 

Wall screens include a smart touchscreen and fob/card touch point and can be positioned close to entrances and exits for staff and visitors to sign in and out easily. 

Standalone kiosks are a sophisticated sign-in option that can print visitor passes and be positioned at all exits and entryways thanks to their slim profile.

The EntrySign system features everything you need to create a smarter visitor and contractor management system, including: 

Introducing a visitor management system shouldn't mean replacing the systems you already rely on. EntrySign has been designed to work alongside your existing security procedures, or as you upgrade in the future, helping you improve visitor management without disrupting day-to-day operations.

EntrySign integrates with leading access control systems, allowing organisations to manage visitor access more efficiently while maintaining existing security protocols. Visitors can be granted the appropriate level of access without creating additional administration for reception teams.

Real-time visitor, staff and contractor records support existing fire evacuation procedures by providing accurate evacuation reports whenever they're needed. During an emergency, you can quickly account for everyone on site using the latest sign-in information.

EntrySign complements existing contractor approval processes by helping organisations manage documentation, inductions and visitor records from a single platform. This reduces paperwork while maintaining clear records of everyone entering your premises.

Whether you're using Paxton access control, MIS platforms such as SIMS or other third-party systems, EntrySign integrates with a growing range of technologies to help reduce duplicate administration and create a more connected visitor management process.

EntrySign has been designed to work alongside the systems your organisation already relies on to strengthen security measures, including:

The Royal Alexandra and Albert School, a state boarding school with over 260 years of history, needed a visitor management solution capable of securing its expansive campus without adding to staff workloads.

The school deployed four EntrySign systems across its grounds, later expanding to include a kiosk and EntryScan Nano at its sixth-form site. EntrySign's photo ID capture and real-time occupancy records significantly strengthened on-site security, while instant evacuation reports via EntrySign LIVE gave staff confidence in their emergency procedures.

Integration with their SIMS MIS platform automated late student attendance marking and streamlined visitor badge printing, reducing manual administration considerably. The intuitive, multilingual interface required minimal staff training and customisable workflows accommodated different visitor types, from parents to contractors.

"The implementation of EntrySign has been a resounding success. It has enhanced our security, improved administrative efficiency, and provided valuable data insights."

Gareth Evans, Head of IT Services

Whether you're replacing a paper visitor book, improving visitor management or implementing a complete visitor management system across multiple locations, our specialists can help you find the right EntrySign solution.

Speak to our team today to discuss your requirements or arrange a personalised EntrySign demonstration.

EntrySign is a digital visitor management system that replaces traditional paper visitor books with a secure, electronic sign-in solution. It's designed for organisations of all sizes and enables visitors, contractors and staff to register quickly while creating accurate, real-time records of everyone on site.

Features such as visitor badge printing, pre-booking, contractor management, fire evacuation reporting and access control integration help improve safeguarding, security and operational efficiency. Whether you're managing a school, healthcare facility, office or manufacturing site, EntrySign provides a faster, more professional way to welcome visitors and manage your premises.

Traditional paper visitor books can be difficult to manage, offer little reporting and can breach GDPR by leaving personal information exposed to other visitors. Replacing them with EntrySign creates a faster, more professional sign-in experience while maintaining accurate digital records of everyone on site. Visitor information is stored securely, reporting becomes instant and reception teams spend less time managing manual processes. Real-time occupancy records also support safeguarding and emergency evacuation procedures, giving organisations greater visibility and peace of mind. 

Yes. Visitors can be pre-booked before they arrive, allowing them to receive a professional confirmation email containing appointment details, directions, maps, QR codes and any additional information they may need. Pre-booking helps reduce reception queues, speeds up the sign-in process and creates a smoother visitor experience from the moment an appointment is arranged.

Yes. EntrySign integrates with a range of leading access control systems, including Paxton, allowing organisations to manage visitor access alongside their existing security infrastructure. Staff can continue using compatible ID cards or fobs to sign in quickly, while visitor permissions can be managed more efficiently. These integrations reduce duplicate administration and create a more connected approach to visitor management without replacing your existing security systems.

Absolutely. EntrySign is widely used by schools, academies, colleges and universities where safeguarding is a daily priority. It helps education providers manage visitors, contractors and staff while maintaining accurate records of everyone on site. Features such as visitor badge printing, DBS checking workflows, pre-booking, evacuation reporting and integrations with education management systems make EntrySign an effective solution for busy educational environments.

Yes. EntrySign automatically maintains a live record of everyone currently signed into your premises, including visitors, contractors and staff. In the event of an emergency, accurate fire evacuation reports can be generated instantly, helping fire marshals account for everyone on site more quickly. This supports existing emergency procedures and removes the uncertainty that often comes with manual paper sign-in records.

Yes. EntrySign can be tailored to suit the way your organisation operates. Sign-in workflows, visitor types, branding, custom questions, badge designs and reporting can all be configured to meet your specific requirements. Whether you need a simple visitor sign-in system or a more advanced management solution with bespoke workflows, EntrySign provides the flexibility to adapt as your organisation grows.